Our Services
listing and sale transaction coordination.
At BayTC Pro, we specialize in ensuring seamless and stress-free real estate transactions for agents across the San Francisco Bay Area. From contract management to compliance, we handle the intricate details, allowing you to focus on building relationships and closing deals.
Transaction Coordination
Contract and Disclosure Management
- Review contracts and disclosures for missing signatures and initials.
- Verify all required forms are included based on the transaction type.
- Ensure compliance with company-specific and regulatory requirements.
Document Preparation and Distribution
- Document Preparation and Distribution
- Prepare and send documents to clients for electronic signature (eSign).
- Track and ensure timely return of all signed documents.
Timeline and Deadline Management
- Notify agents of all contractual timelines, including contingency removal dates, inspection periods, and closing deadlines.
- Send reminders and updates to ensure all parties adhere to timelines.
Earnest Money Deposit (EMD) and Financial Tracking
- Follow up on the buyer’s EMD deposit and confirm receipt by escrow.
- Monitor the progress of the buyer’s loan application and appraisal.
Service and Inspection Coordination
- Schedule home inspections, pest inspections, or other applicable inspections as needed.
- Coordinate the purchase of home warranties, if applicable, based on contract terms.
Agent Support
- Remind agents to complete their Agent Visual Inspection Disclosure (AVID) and provide guidance if needed.
Escrow and Closing Support
- Prepare the broker demand and submit it to escrow.
- Coordinate the collection and submission of all required documents to the escrow officer.
Audit and Compliance
- Submit files to the company audit department for pre-closing review.
- Ensure all compliance items are cleared prior to closing.
Post-Closing Follow-Up
- Confirm recording of the deed and successful funding of the transaction.
- Send a final file package to the agent and broker for recordkeeping.
Client and Third-Party Communication
- Act as the main point of contact for all parties, including escrow, title, lenders, and inspectors.
- Maintain clear and professional communication to address any issues or questions that arise.
Listing Services
Pre-Listing Preparation
- Assist in gathering property details and documentation.
- Coordinate and schedule professional photography, videography.
- Arrange for property staging, cleaning as needed.
- Order and install "For Sale" signs, directional signs, and lockboxes on the property.
Seller Disclosures and Documents
- Send documents to the seller for electronic signatures (eSign).
- Review disclosures and forms for accuracy and completeness.
- Coordinate with escrow to open a pre-escrow file and order preliminary title reports.
Compliance and Audit Preparation
- Ensure compliance with brokerage requirements for listing documents and marketing materials.
Offer Management
- Track and manage all incoming offers, creating a summary for the seller and agent.
- Ensure all offers include required documentation (e.g., pre-approval letters, proof of funds).